Procurement Clerks

Compile information and records to draw up purchase orders for procurement of materials and services.

Conventional - Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.

1. Prepare purchase orders and send copies to suppliers and to departments originating requests.

2. Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.

3. Respond to customer and supplier inquiries about order status, changes, or cancellations.

4. Perform buying duties when necessary.

5. Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.

6. Review requisition orders in order to verify accuracy, terminology, and specifications.

7. Prepare, maintain, and review purchasing files, reports and price lists.

8. Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.

9. Track the status of requisitions, contracts, and orders.

10. Calculate costs of orders, and charge or forward invoices to appropriate accounts.

11. Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.

Time Management - Managing one's own time and the time of others.

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Speaking - Talking to others to convey information effectively.

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Writing - Communicating effectively in writing as appropriate for the needs of the audience.

Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Production and Processing - Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.

Job Zone Three: Medium Preparation Needed

Education: Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree. Some may require a bachelor's degree.

Training: Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers.

The college search results are undergraduate programs associated with Procurement Clerks. Further education may also be required to pursue this career.

The training search results include both short and long-term programs associated with Procurement Clerks, and may be more appropriate for adult and non-traditional students. Further training may also be required to pursue this career.

In NY the average wage for this occupation was:

$26,020 (per year) for entry level workers, and $42,600 (per year) for experienced workers.

Based on the total number of annual openings and its growth rate, the employment prospects for this occupation are described as Least Favorable.

During 2006, there were approximately 5,100 Procurement Clerks employed in NY.

We estimate that in 2016 there will be 4,860  employed in NY. This represents a decrease of 0 job(s) each year, and a total of 100 job openings each year.

Financial clerks (Intro) - Visit this link for additional information on this career from the Occupational Outlook Handbook; a publication produced and maintained by the United States Department of Labor.

Procurement clerks - Visit this link for additional information on this career from the Occupational Outlook Handbook; a publication produced and maintained by the United States Department of Labor.

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